MINUTES
MATHEWS MEMORIAL LIBRARY
BOARD OF TRUSTEES
November 10, 2020
CALL TO ORDER:
The meeting was called to order by Chairman Steve Wilson at 5:00 p.m.
ATTENDING: Steve Wilson, Nancy Fisher, Dick Pogue, Carolyn Taylor and Dana Brown. Also present was Bette Dillehay, library director. Absent members: Jackie Ingram, James Pavik, Joanna Ball and Sue Jennette.
Steve welcomed Dana Brown as a new member of the Board of Trustees. Dana shared her background with the board.
MINUTES: The minutes of the September 8, 2020 board meeting were approved as presented on a motion by Dick Pogue and a second by Nancy Fisher.
RECOGNITION: Steve Wilson presented Dick Pogue with a letter of recognition for his outstanding contributions to the Board. Dick will be retiring due to health issues.
REPORT FROM THE FRIENDS OF THE LIBRARY: Not available due to absence
REPORT FROM THE DIRECTOR: (See attached, including Financial Report)
OLD BUSINESS
Library Budget - County Administration has asked that proposed budget requests for funding be delivered no later than Friday, January 8, 2021. Library staff will immediately begin drafting a proposed budget for FY20/21 to be reviewed and approved prior to submission for approval by the Board of Supervisors. Budget will be submitted using a new one-page form as requested by the County. The Library Board of Trustees will review via email, prior to the Christmas holiday
Nomination of Officers 2021 - The following slate of new officers was presented:
Jim Pavik- Chairman; Carolyn Taylor - Vice Chairman; Nancy Fisher - Secretary
Dick Pogue made a motion to accept the nomination of new officers of the board and Carolyn Taylor seconded the motion.
NEW BUSINESS:
Letter of Commendation: Steve Wilson, with board approval, created a Resolution for a Commendation in recognition of the outstanding contributions the Mathews County Memorial Library Staff continue to provide our community in spite of adverse conditions created by the Coronavirus Pandemic. Jackie Ingram will be asked to present the resolution to the Board of Supervisors.
Hotspot Rental Program
This project strives to bring Wireless broadband connectivity to Mathews County residents by using a hotspot rental program at the Mathews Memorial Library. The library would add 25 Verizon Jetpack MiFi880L hotspots. Citizens will be able to rent the hotspot/router combo for free for 21 days with an option to renew, if needed. This proposed project is designed to provide on-line access to students, families and individuals in areas of our county where coverage is unavailable or less than desirable. We are fortunate that Greg Lewis of our Library staff is the primary point of contact for this project. He has prepared an Application for CARES Act Funding to Fast Track Broadband and if approved the award would be in the amount of $15,696.75.
Upcoming Events:
Tree of Thanks - Patrons are invited to choose a leaf, share gratitude and place the leaf on the Tree of Thanks. The tree will be on display at the library beginning November 14th through Thanksgiving.
The Courtyard will be the primary site for holiday decorations and planning is currently underway.
PUBLIC COMMENT: None
ADJOURNMENT: The meeting was adjourned at 5:46pm. Steve Wilson suggested the new officers take their positions beginning at the January meeting. The next regular meeting is scheduled for Tuesday, January 12, 2020.
Submitted by Nancy Fisher, Secretary